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Privacy notice for Councillors.
Councillors are elected to the local authority to represent their own community, so either live or work in the local area. They have a wide-ranging role with three main areas of responsibility;
Elected members are data controllers in their own right and must ensure that any personal information they hold / use in their office as an elected members is treated in line with GDPR and the Data Protection Act 2018. Contact Details are included in the Councillors profile on the Council’s website
Why do we need your information and how do we use it?
In accordance with the data protection laws, I need a "legal basis" for collecting and using information about you. There are a variety of different legal bases for processing personal data which are set out in the data protection laws.
The legal bases on which I rely in order to use the information which I collect about you for the purposes set out in this notice will be:
I hold personal data i.e. names, addresses, email addresses, phone numbers, dates of birth, national insurance numbers, physical, physiological, genetic, mental, economic, cultural identity, biographical, professional, financial and social information. I may also hold sensitive personal information (Special Category data) such as information regarding your race; ethnic origin; political opinions; religious beliefs; trade union membership; health; sex life; or sexual orientation.
Generally, the information I hold will have been provided to me by you, but I may also hold information provided by third parties, including council departments where this is relevant and necessary for the provision of my service e.g. from social workers, benefits service, planning department and enforcement agencies.
I will only ask for personal information that is appropriate to enable me to deliver my service. Processing of your personal information will be undertaken in accordance with the principles of the Data Protection legislation. Access to personal information is restricted to authorised individuals on a strictly need to know basis.
These are included in the relevant section of the Corporate Privacy Notice.
Briefly these are:
If you only gave me your data with consent, you have the right to withdraw that consent at any time. Please just get in touch with us
I will process your personal data until I have resolved your issue and store electronic data and paper records for a period of four years. This is to allow me to build up case history and to return to your records when further matters arise.
Where I have relied on your consent to use your data, I will store electronic data and paper records for a period of four years or until you remove your consent for me to use it.
These are included in the relevant section of the Corporate Privacy Notice
If we’re unable to resolve your complaint to your satisfaction, you can make a complaint to the Information Commissioner's Office (ICO).