Click here to activate screen reader, translation and accessibility tools

Children privacy notice

Privacy notice for children.

Who we are and what we do

We work with partner agencies to support families and provide assessment and protection for young people.

Purpose of processing personal data - why we need your information and how we use it

  • We need your information to help us to provide the best service to you.
  • Under the 1989 and 2004 Children Act, we have a duty to safeguard the welfare of children. S17 of the 1989 Children Act places a duty to assess children in need. S47 of the 1989 Children Act places a duty to investigate if a child is suffering or likely to suffer significant harm.
  • In order to safeguard children and young people and their families, we need their demographic information to create a record on our Information Communication Systems (ICS) Protocol system. Information gathered is used to safeguard children from harm.

What type of information is collected from you

  • name
  • address
  • date of birth
  • relationships information
  • contact details
  • family composition
  • health information 
  • family history
  • education information
  • NHS number
  • other agencies involved
  • GP
  • immigration status
  • mental health information
  • referral/assessment information

Lawful basis for processing personal data

In accordance with the data protection act 2018, we need a "lawful basis" for collecting and using information about you. There are a variety of different lawful bases for processing personal data which are set out in the data protection act.

The lawful basis on which we rely in order to use the information which we collect about you for the purposes set out in this notice will be: 

  • Public Task

Who your information may be shared with (internally and externally)

  • Police
  • Health
  • Housing
  • Probation
  • Youth offending service
  • Education welfare
  • Schools
  • Admissions
  • External
  • Other local authorities who need to carry out checks, child and family assessments and child protection enquiries
  • The Children's Commissioner
  • The DfE

How long we keep your information

Personal data will not be retained for longer than necessary in relation to the purposes for which they were collected.

Your information choice and rights

If you are receiving support from adult social care, the NHS may share your NHS number with us. This is so that the same number is used to identify you and so that the NHS and adult social care can work more closely to improve your care and support. If you do not wish your NHS number to be shared for social care purposes, please speak with your social worker.

Please see the relevant section of the Corporate Privacy Notice