Last updated: 8 January 2025
Next review: 20 November 2025
Who we are and what we do?
Allotments Officer
Parks, and Open Spaces
Email Allotments@walthamforest.gov.uk
Responsible for the management of allotment sites.
Information we hold about you
- Full Name
- Address
- Mobile/Phone Number
- Date of birth
Why we need your information and how we use it
There are many different reasons for using personal data, you will know best the reasons why you use data. Purposes could include marketing, order processing, and staff administration.
The information is collected and retained for the purpose of fulfilling statutory obligation as a council in the management of Allotment Sites:
| Date of birth | Tenants over 65 years old can claim concessions (50% discount) |
| Address | The posting of invoices, termination notices, and complaints |
| Phone and mobile number | Tenant enquiries, and plot applications |
| Email address | Tenant enquiries, plot applications, termination notices, and complaints |
The lawful basis for the processing
The processing is necessary:
- For a contract, we have with the individual
- Public Task
Small Holdings and Allotments Act 1908 deals with the provision of allotments, powers of councils and acquisition of land. Allotment Act 1925 This act was intended to facilitate the acquisition and maintenance of allotments and to make further provision for the security of tenure of tenants of allotments. Allotment Act 1950 followed on from the Allotments Advisory Committee report of 1949. made provision for better compensation following termination of tenancies, and clarified the systems for collecting rent.
Who your information will be shared with (if applicable)
| Name | Basis for sharing |
|---|---|
| LBWF Finance Department | Customer creation & invoicing |
| LBWF Service Store | Repairs requested by tenants |
| Urbaser (Council’s approved contractor) | Repairs requested by tenants |
| Site Supervisor | Plot viewings |
| MCPC SYSTEM | This is the computer software system which we use to manage allotment sites. |
How long we will keep your information
Duration of tenancy plus 6 years.
Our Data Protection Officer
Our Data Protection Officer is Mark Hynes, you can contact him by email at data.protectionofficer@walthamforest.gov.uk
Protecting your information
Please see the relevant section of the Corporate Privacy Notice.
Your information choice and rights
Please see the relevant section of the Corporate Privacy Notice.
Complaints and contact details
These are included in the relevant section of the Corporate Privacy Notice.
Information Commissioner’s Office
If we’re unable to resolve your complaint to your satisfaction, you can complain to the Information Commissioner's Office (ICO)