Parks, open spaces and allotment sites privacy notice

Alert

COVID-19 Coronavirus: advice and guidance

Who we are and what we do?

Allotments Officer

Parks and Open Spaces

Telephone no:02084961297

Email: Allotments@walthamforest.gov.uk

Responsible for the management of allotment sites.

Information we hold about you Click to get info

Full Name
Address
Email
Mobile/Phone Number
Date of birth

Why we need your information and how we use it Click to get info

There are many different reasons for using personal data, you will know best the particular reasons why you use data. Typical purposes could include marketing, order processing and staff administration.

The information is collected and retained for the purpose of fulfilling statutory obligation as a council in the management of Allotment Sites:

Date of birth	Tenants over 65 years old can claim concessions (50% discount)
Address	The posting of invoices, termination notices, and complaints
Phone and mobile number	Tenant enquiries, and plot applications
Email address	Tenant enquiries, plot applications, termination notices, and complaints

The lawful basis for the processing Click to get info

The processing is necessary:

For a contract we have with the individual
Public Task
Small Holdings and Allotments Act 1908 deals with the provision of allotments, powers of councils and acquisition of land; Allotment Act 1925 This act was intended to facilitate the acquisition and maintenance of allotments, and to make further provision for the security of tenure of tenants of allotments; Allotment Act 1950 followed on from the Allotments Advisory Committee report of 1949. made provision for better compensation following termination of tenancies, and clarified the systems for collecting rent.

Who your information will be shared with (if applicable) Click to get info

Name	Basis for sharing
LBWF Finance Department	Customer creation & invoicing
LBWF Service Store	Repairs requested by tenants
Urbaser (Council’s approved contractor)	Repairs requested by tenants
Site Supervisor	Plot viewings
MCPC SYSTEM	This is the computer software system which we use to manage allotment sites.