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Privacy notice for early years and business development.
We are the Early Years and Business development Service.
The categories of pupil information that we collect, hold and share include:
Whilst the majority of pupil information provided to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform parents/carers whether they are required to provide certain pupil information to us or if they have a choice in this.
The information we collect is included in the Parental Declaration Form, completed on children’s admission to an Early Years Provider when taking up their free early education place ,which when signed, indicates parents/carers consent to the processing of their family’s personal data.
In addition, we collect information to establish eligibility for free early education places for 2, 3 and 4 year olds (2 year olds and extended entitlement for 3 and 4 year olds for working families) and early years pupil premium as well as information on learning and development, safeguarding and welfare and special educational needs and disabilities.
We use the parent data to:
The categories of parent/carer information that we collect, hold and share include:
The information we collect is included in the parental declaration form, completed on children’s admission to an Early Years Provider when taking up their free early education place, which when signed, indicates parents/carers consent to the processing of their family’s personal data. This information includes their contact details and their child’s personal characteristics such as their gender, ethnic group, any special educational needs they may have.
In addition, we collect information to establish eligibility for free early education places for 2, 3 and 4 year olds (2 year olds and extended entitlement for 3 and 4 year olds for working families) and early years pupil premium as well as information on learning and development, safeguarding and welfare & special educational needs and disabilities
We use the pupil data to:
The lawful basis for processing data under the GDPR is:
(e) Public task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.
The legal basis for processing is as follows:
The individual level data collection from schools and private, voluntary and independent (PVI) settings is a statutory requirement of providers and local authorities through regulations under Section 99 of the Childcare Act 2006 and The Education (Provision of Information About Young Children) (England) Regulations 2009 and the following statutory frameworks:
We routinely share pupil information with:
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.
The DfE may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:
The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:
To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.
We hold pupil data for seven years.
Our Data Protection Officer is Mark Hynes. Email: Data.Protection@walthamforest.gov.uk.
Please see the relevant section of the Corporate Privacy Notice.
Please see the relevant section of the Corporate Privacy Notice.
These are included in the relevant section of the Corporate Privacy Notice.
If we’re unable to resolve your complaint to your satisfaction, you can complain to the Information Commissioner's Office (ICO)