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We are Waltham Forest Council HR Recruitment team. We need certain information to assess your application to work for us and to fulfil our legal obligations as an employer. We are known as the ‘controller’ of the personal data you provide to us. We only collect and process information about you that is relevant to the recruitment and selection campaign. We may update this privacy notice at any time.
In some circumstances, we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.
Why do we need your information and how do we use it?
When you apply for a job with us we ask for personal information for recruitment and selection purposes, to allow us to carry out pre-employment checks. We are required to process your information as an employer under the following legislation:
We will comply with data protection law. This says that the personal information we hold about you will be:
If you are applying for a role with us or have been selected as a preferred candidate or employee the following information is collected from you at different stages of the recruitment and selection process to assess your suitability for a role and if successful to progress an employment contract with you:
The following information is collected from you to comply with our statutory obligations:
The Council has a legitimate interest in processing personal data as part of a recruitment and selection campaign. Processing employee data enables the council to:
Generally, the information we hold will have been provided by you (on application or other forms or when we communicate with you (e.g. right to work documents, pension benefit forms). We may also hold information provided by third parties where this is relevant i.e. funding organisations such as Local Government Association (LGA), The Department for Work and Pensions (DWP), Her Majesty Revenue and Customs (HMRC), Disclosure and Barring Service (DBS), Occupational Health (OH), Training providers and references supplied by former employers.
Employment decisions about you will not be based on automated decision making, however, we will notify you in writing if this position changes.
We may share information you have provided, and obtain information about you from other Waltham Forest Council departments such as housing where held and only as appropriate.
Data will be stored in a range of different places, including your recruitment file, with your service, HR systems and other IT systems such as email and the HR shared drive.
We may share your information with third parties such as employers to obtain pre-employment references, training providers and funding agencies including The Department for Work and Pensions (DWP), The Greater London Authority (GLA), Jobs go Public, occupational health (OH), Disclosure and Barring Service (DBS) and Her Majesty’s Revenue and Customs (HMRC). Where you are auto-enrolled into the Local Government Pension Scheme, your details will also be held by Wandsworth Council. Wandsworth are our Pensions administrators. We may share your information with the Local Government Ombudsman in the event of complaints.
We will not disclose any information to any other company outside of The London Borough of Waltham Forest except to prevent fraud, or if required to do so by law.
The Council will not transfer your data outside the European Economic Area (EEA).
If you are applying for a role and are unsuccessful, we will keep your data for 6 months, after which time it will be destroyed. If you become an employee, we will keep your data after the end of your employment for a minimum of 7 years or 25 years if you work within Children services after the end of your employment after which time it will be securely destroyed.
Certain information, such as contact details, qualifications and employment history has to be provided to allow the council to assess your suitability for a role and to enter a contract of employment with you.
You will need to provide the council with data in order to exercise your statutory rights such as your right to work in the UK. Failure to provide this necessary personal data may mean that you are unable to exercise your statutory rights.
Our Data Protection Officer is Mark Hynes. You can contact him at Data.Protection@walthamforest.gov.uk.
If we’re unable to resolve your complaint to your satisfaction, you can make a complaint to the Information Commissioner's Office (ICO).