Information we hold about you Click to get info
The information we process is as follows:
- Age, gender, and date of birth are required to calculate weight category;
- Ethnicity and address are required to monitor differences in child weight between ethnic groups, different parts of the country and different social and economic groups;
- Name, date of birth and NHS Number are required to link the child’s measurements from Reception and Year 6 and to other information held by NHS Digital about individual children such as dental survey results or the reasons for any visits made to hospital. Linking children’s information in this way helps to better understand factors associated with changes in weight prevalence and how this affects children’s health;
- Parent address is required to send parent feedback letters;
- Parent contact details including email address and telephone number are required if digital communication methods are being used and proactive feedback calls are planned.
The information is uploaded to the NCMP IT system, which is managed by NHS Digital. It consists of an online browser-based system, plus an offline Excel spreadsheet-based tool for data entry. The system incorporates validation at the point of data entry and provides a secure environment according to NHS standards in which pupil identifiable records can be processed and stored.
Further information on the NCMP IT system, including user guidance, education materials and frequently asked questions, can be found on the NHS Digital website.
Why we need your information and how we use it? Click to get info
The information about children’s weight helps to build a national and local picture on how children are growing and inform service planning. Individual children are also directed to medical practitioners who can provide relevant advice.
The lawful basis for the processing Click to get info
The statutory authority for processing NCMP data is provided by:
- The Local Authorities (Public Health Functions and Entry to Premises by Local Healthwatch Representatives) Regulations 2013; and
- The Local Authority (Public Health, Health and Wellbeing Boards and Health Scrutiny) Regulations 2013.
The lawful basis for processing special category data is based on ‘the provision of health care or treatment’.
Parental consent is not the lawful basis for the processing of NCMP data under the GDPR/DPA 2018. However, if you or your child wish to opt-out of the programme please contact us by sending an email to firstname.lastname@example.org
Who your information will be shared with (if applicable) Click to get info
The information is shared with the NHS Digital who use the data to produce national statistics records showing trends at national level, differences between groups of pupils and the latest local authority level data.
The legislation relating to the programme also allows for NCMP records to be:
- Provided to children’s parents, together with advisory material relating to the weight of children, and for the advice and support available to parents to help promote and assist improvements to their child’s health;
- Disclosed by NELFT (acting on behalf of the Council), to a health professional that is able to provide the advice and support to parents with the aim of promoting and assisting improvement of the child’s health and to offer any related treatment to the child.
How long we will keep your information Click to get info
We will retain your personally identifiable data for the year of creation of the records plus 10 years.